For example, when canceling a meeting in a Zoom Room, a user can simply go into their calendar application and cancel it, which will automatically delete the meeting from the Zoom Room scheduler and frees it up for others to use. Organizations can help mitigate the issue of zombie meetings by confirming that their conference room technology is intuitive and straightforward. This means that organizations need to take a proactive role in ensuring their meeting spaces are used effectively. As many organizations move toward a hybrid work model, employees will be even more unpredictable than ever in where and how they meet. Today, more employees than ever have flexible work schedules and plans change at a moment’s notice. The root of the problem comes down to three combined causes: humans, technology, and the modern workplace. Zombie meetings have existed as long as meeting rooms have been around, but as businesses increasingly occupy more expensive workspaces, these zombie meetings reduce the cost-effectiveness of these spaces.

This displays the conference room as unavailable (or dead) for others while it’s actually available (or alive), hence the term zombie meeting. We aren’t referring to the undead monsters that hunger for brains - we’re talking about “zombie meetings.”Ī zombie meeting, sometimes called a ghost meeting, is when a conference room is reserved in advance for a meeting, but nobody shows up to use it. It may sound like something out of a horror movie, but one problem affecting your conference room usage might be zombies.

Zoom test meeting room